Grants Management Forms, Tools and Reference Guides

The following links contain information to assist you as you implement, manage and close out your grant-funded projects.

Funding Reports

Monthly reports of awarded grants are included in the official Board of Trustees Agendas.

Managing Grant Funds

This guide provides helpful suggestions to help you manage grant funds more effectively and efficiently.
Guide to Managing Grant Funds

Forms and Reference Guides

(Updated 09/03/2015)

Fund 13 Budget Forms and Quick Reference Guides  

Time and Effort Forms  

Chart of Accounts 
Closeout Process

Uniform Grant Guidance Resources - Policy Statements - Uniform Grant Guidance 
U.S. Government Publishing Office - Electronic Code of Federal Regulations 
U.S. Department of Education – Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards

Identification Codes

Employer Identification Number (EIN) and Federal School Codes (FIC)
D & B D-U-N-S Number


Board of Trustees Meeting Agendas
Certificate of Insurance
Policy and Procedures (intranet)
Risk Management

Standard Compliance Regulations

Office of Management and Budget (OMB) Circulars
Code of Federal Regulations (CFR)
Education Department General Administrative Regulations (EDGAR)
Financial Manual for Grants and Contracts (FMGC)

Indirect Cost (IDC) Rates

Indirect Cost (IDC) Rates
Effective Period Rate (%) Locations Applicable To
09/01/14 – 08/31/18 50.0 On Campus All Programs
09/01/14 – 08/31/18 15.0 Off Campus All Programs

The maximum IDC rate for programs funded by the U.S. Department of Education is 8%
Source: Dallas County Community College District Office of Business Affairs

A-133 Supplemental Financial and Compliance Audit Report

To obtain a copy of the A-133 audit report, please call or mail a written request to:  
Dallas County Community College District
Office of Business Affairs
District Service Center
4343 N. Highway 67
Mesquite, TX 75150

Other Resources

Introduction to Grants Management and Compliance
Understand Federal compliance regulations, definitions, and agencies. Review common compliance challenges and audit findings, as well as your responsibilities as a grantee.

Reporting, Recordkeeping, and Closeout
Review programmatic and financial reports and how they should be prepared and submitted; including Tiem and Effort, Closeout, Equipment and Supply Disposition, and record retention guidelines.

Decision Making: Weighing Grant Risk
Understand risk as it applies to grant management and compliance. Explore common risks associated with managing grants and analyze the degree of risk built into a funded grant application.

Prime Recipients and Subrecipients: Making a Positive Impression
This presentation explains the difference between a subrecipient, a vendor, and a consultant, and how each can affect your projects success. Explore the characteristics and benefits of a strong monitoring system, and effective data collection and analysis.

Grants Management: The Zen of Prevention, Preparedness, Response and Recovery
A practical discussion on the challenges of grants management, and what steps and best practices can be followed to manage and control your project through to completion.